All employers must have notices posted in the workplace which are legally required by both state and federal regulations. The posting must be in a conspicuous area accessible to all employees at each worksite.
The size of the workforce will determine which posters are required of employers. Generally, as a rule, the federal laws apply to employers with 15 or more employees; most California laws and regulations apply to employers of five (5) or more. An exception is the State of California sexual harassment law which apply upon the hiring of one (1) or more individuals as an employee or independent contractor.
The following chart outlines the current postings required, along with a notation of which agency has the posters available for employers.
FEDERAL POSTING REQUIREMENTS
Federal Minimum Wage
- All employers
- Federal Department of Labor
- http://www.dol.gov/whd/regs/compliance/posters/minwage.pdf
- WHD Pub 1088
- Revised July 2009
Equal Employment Opportunity is the Law
- All employers
- Equal Employment Opportunity Commission
- http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
- OFCCP 1420
- Revised November 2009
Your Rights Under the Federal Family and Medical Leave Act of 1993 and the
Military Leave – Insert/Addendum
- Employers of 50 or more employees
- Federal Department of Labor
- http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
- WH Pub. 1420
- Revised February 2013
Veterans Benefits (USERRA Notice)
- All employers
- Federal Department of Labor
- http://www.dol.gov/vets/programs/userra/userra_private.pdf
- Revised October 2008
Employee Polygraph Protection Act
- All employers
- Federal Department of Labor
- http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eppac.pdf
- WHP. 1462
- Revised June 2003
Employee Rights under the National Labor Relations Act
- All employers
- National Labor Relation Board
- http://nlrb.gov/sites/default/files/documents/1562/employee_rights_fnl.pdf
- Revised September 2011
STATE POSTING REQUIREMENTS
California Minium Wage
- All employers
- Industrial Welfare Commission
- http://www.dir.ca.gov/IWC/Minwage2007.pdf
- MW-2014
Pregnancy Disability Leave “Notice A”
- Employers of 5 to 49 employees
- Department of Fair Employment & Housing
- http://www.dfeh.ca.gov/res/docs/Publications/NOTICE%20A.pdf
- DEFH 100-20
- Revised November 2012
Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave “Notice B”
- Employers of 50 or more employees and all “public agencies”
- Department of Fair Employment & Housing
- http://www.dfeh.ca.gov/res/docs/Publications/NOTICE%20B.pdf
- DEFH 100-21
- Revised November 2012
Time Off for Voting
- All employers. Must be posted for 10 days preceding statewide election
- California Secretary of State
- http://elections.cdn.sos.ca.gov//pdfs/tov-english.pdf
Wage Orders
- All employers must post the industry-specific Wage Order for their business
- Department of Industrial Relations
- http://www.dir.ca.gov/iwc/wageorderindustries.htm
- There are 17 Wage Orders, with
- various version dates
EDD Notice to Employees (UI, SDI, PFL)
- All employers
- Employment Development Department
- http://www.edd.ca.gov/pdf_pub_ctr/de1857a.pdf
- DE 1857A
- Rev. 42 (November 2013)
Log of Work-Related Injuries and Illness (Log 300)
- High hazard employers of 10 or more employees
- Department of Industrial Relations, Division of Occupational Safety & Health
- http://www.dir.ca.gov/DOSH/Doshreg/Apndxa300final.pdf
- Form 300
- Revised July 2007
Log of Work-Related Injuries and Illness (Log 300 A)
- High hazard employers of 10 or more employees
- Department of Industrial Relations, Division of Occupational Safety & Health
- http://www.dir.ca.gov/dosh/doshreg/apndxb300afinal.pdf
- Form 300A
- Revised July 2007
Complete MPN Posting (aka Posting of Notice to Employees)
- Employers who use a medical provider network
- Department of Industrial Relations
- http://www.dir.ca.gov/dwc/DWCPropRegs/MPN_Regulations/MPN_Regulations.htm
- Effective October 8, 2010
Pay Day Notice
- All employers
- Department of Industrial Relations
- http://www.dir.ca.gov/dlse/paydaynotice.pdf
- DLSE 8
- Revised June 2002
Safety and Health Protection on The Job (Cal/OSHA)
- All employers
- Department of Industrial Relations, Division of Occupational Safety & Health
- http://www.dir.ca.gov/dosh/dosh_publications/shpstreng012000.pdf
- Revised August 2015
Notice to Employees – Injuries Caused by Work
- All employers
- Department of Workers’ Compensation
- http://www.dir.ca.gov/dwc/NoticePoster.pdf
- DWC Form 7
- Revised June 2010
Emergency Phone Numbers
- All employers
- Department of Industrial Relations
- http://www.dir.ca.gov/dosh/dosh_publications/s500pstr.pdf
- S-500
- Revised March 1990
Discrimination or Harassment in Employment is Prohibited by Law
- All employers
- Department of Fair Employment & Housing
- English Version: http://www.dfeh.ca.gov/res/docs/Publications/DFEH-162-2015.pdf
- Spanish Version: http://www.dfeh.ca.gov/res/docs/Publications/DFEH-162s.pdf
- DFEH – 162
- Revised December 2014
- DFEH – 162S
- Revised December 2014
Protection for Employee Whistleblowers
- All employers
- Office of the California Attorney General
- http://www.dir.ca.gov/dlse/WhistleblowersNotice.pdf
- No Version Date
Proposition 65 Warning Notice Pursuant to the Health and Safety Code regarding exposure to chemicals known to cause cancer or reproductive Harm
- All employers
- Department of Industrial Relations, Division of Occupational Safety & Health
- www.dir.ca.gov/dosh
- www.osha.ca
Access to Medical and Exposure Records
- All employers
- Department of Industrial Relations, Division of Occupational Safety & Health
- www.dir.ca.gov/dosh
- www.osha.ca
Off Duty Recreational Activities – Each employer must have posted pursuant to the California Administrative Code the following:
“Your employer or its insurance carrier may not be liable for payment of Workers Compensation Benefits for any injury which arises out of an employee’s voluntary participation in any off duty recreational, social or athletic activity which is not part of the employee’s work related duties.”
- All employers
REQUIRED PAMPHLETS
Notice to Employees – Unemployment Insurance, State Disability Insurance and Paid Family Leave
- Employment Development Department
- http://www.edd.ca.gov/pdf_pub_ctr/de2320.pdf DE 2320
- Rev. 59 (07/13)
State Disability Insurance
- Employment Development Department
- http://www.edd.ca.gov/pdf_pub_ctr/de2515.pdf DE 2515
- Rev. 63 (11/15)
Paid Family Leave
- Employment Development Department
- http://www.edd.ca.gov/pdf_pub_ctr/de2511.pdf DE 2511
- Rev. 12 (11/15)
Sexual Harassment Brochure
- Department of Fair Employment & Housing
- http://www.dfeh.ca.gov/res/docs/Publications/DFEH-185.pdf
- DFEH 185
- Rev. (11/07)
Worker’ Compensation Brochure
- Your Workers’ Compensation Insurance Carrier
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Employers may obtain copies of the above posters and notices from the agencies web sites or by contacting the agencies directly.
U. S. Department of Labor:
Wage & Hour Division
915 Wilshire Blvd., Suite 960
Los Angeles, CA 90017-3446
Tel: 1-866-487-9243
Website: http://www.dol.gov
Occupational Health and Safety Administration (OSHA):
1301 Clay Street, Suite 1080N 550 West C Street, Suite 970
Oakland, CA 94612 San Diego, CA 92101
Tel: 1-800-321-OSHA (6742)
Website: http://www.osha.gov
Division of Occupational Health & Safety (CAL/OSHA):
6150 Van Nuys Boulevard, Ste. 307
Van Nuys, CA 91401
Tel: (818) 901-5754
Website: http://www.dir.ca.gov/dosh/calOSHAemployeerights.html
California Department of Fair Employment and Housing:
1055 West 7th Street, Suite 1400
Los Angeles, CA 90017
Tel: 213-439-6799
Website: http://www.dfeh.ca.gov
California DLSE:
320 West 4th Street, #450 6150 Van Nuys Blvd., #100
Los Angeles, Ca 90012 Van Nuys, CA 90401
Tel: 213-576-6227 Tel: 818 908-4556
Website: http://www.dir.ca.gov/dlse
Equal Employment Opportunity Commission:
Roybal Federal Building
255 East Temple St., 4th Floor
Los Angeles, CA 90012
Tel: 1-800-669-4000
Website: http://www.eeoc.gov
There are several companies which make these posters available for purchase. Many of the posters are condensed in size and put on one large poster for a more convenient way to accomplish the posting requirements.
This information is intended to provide guidance in the area of employment law and is provided as a service of the Firm. While every effort has been made to ensure the accuracy of the information contained in this bulletin, it is not intended to serve as “legal advice”. If additional information or assistance is needed on any of the topics contained in this informational package or any other matter, please feel free to contact Cynthia Elkins for further information. All rights reserved. © 2016